Our spaces are hired out both in and out of term time, subject to availability. Availability in Cambridge is particularly limited late September–December and February–May which is when teaching is taking place.
Venue hire is not available on bank holidays and over the Christmas period.
At the moment, we can take bookings for the current academic year (up until 25 August 2019). Whilst we are happy to receive general enquiries for future years, we unfortunately will not be able to offer availability for 26 August 2019 onwards until our academic timetable is finalised in mid-August 2018.
Yes. Your Event Manager will issue a PIN number prior to your event. Once on campus delegates can then use this PIN number to set up an account for our Ruskin Guest Wi-Fi network.
We supply VGA cables. Presenters would be required to bring a VGA to Mac adaptor. Similarly those with laptops with a HDMI connection only would need to bring a HDMI cable which will plug directly into our lecterns, or a HDMI to VGA adaptor.
There are a limited number of disabled parking bays at both campuses for blue badge holders. These must be pre-booked, contact your Event Manager for more details.
All buildings across both campuses are fully accessible with step-free access. We have passenger lifts throughout all buildings which can accommodate wheelchairs, and there are accessible toilet facilities throughout.
Guide dogs are welcome.
In lecture theatres with fixed tiered seating there are a limited number of wheelchair spaces.Many of our rooms have permanent induction loops. Please let your Event Manager know if you require an induction loop.
In the unlikely event of an accident we must make sure that everyone can be safely evacuated. If an attendee has a disability which could delay evacuation of themselves or others please let us know before your event so that we can agree a personal evacuation plan.
Our Conference and Events Team would be happy to show you around. Please contact us on email@example.com or 01245 683163 to arrange a viewing.
Yes, we have a loading bay on each campus.
In Chelmsford the loading bay is located in the Chelmer Building on Hoffmanns Way. In Cambridge the loading bay is located in Broad Street. However, please note depending on where your event is taking place on campus there may be easier places to unload. If you plan to make deliveries prior to your event please tell your Event Manager.
We have no dedicated cloakroom or storage facilities. Your Event Manager can book an additional room for your event for use as a cloakroom or storage, subject to availability and at an additional charge.
Yes, you can take photographs and film in your hired spaces only. It is not permitted to photograph or film people without their permission. If you plan to photograph or film as part of your event please make your Event Manager aware.
A copy of our standard terms and conditions can be downloaded here. We usually invoice after an event has taken place, however for high value events, or for new customers with no credit history we may ask for a deposit or full pre-payment. We may also vary the cancellation terms for large or high value events. Please check with your Event Manager for details.
Smoking and use of electronic cigarettes is not permitted within buildings. There are designated smoking areas around both the Chelmsford and Cambridge campuses.
If you have any further queries, please contact us on firstname.lastname@example.org or call 01245 683163.