• 1. Definitions
• 2. Fees and payment
• 3. Payment by instalment
• 4. Refund of Fees
• 5. Failure to pay the fees and other amounts
• 7. Data Protection

1. Definitions

Student: A person intending to register or attending the University for a Course at the University.

Course: The course of study or programme of research at the University.

Student Rules, Regulations and Procedures: The student is bound by the conditions of these rules.

Fees: The Tuition, Accommodation Fees and Other Fees payable by the Student to the University.

Tuition Fees: The Fees payable by the Student in respect of the Course.

Accommodation Fee: The Fee payable by the Student in respect of the Student's residence in accommodation provided by the University or arranged by the University's Student Accommodation Service.

Accommodation Deposit: The Fee payable by the Student to apply for a place in accommodation provided or arranged by the University.

University: Anglia Ruskin University, Rivermead Campus, Bishop Hall Lane, Chelmsford, Essex, CM1 1SQ

2. Fees and payment

2.1 It is the Student's responsibility to ensure that the University's Tuition Fees, Accommodation Fees and Accommodation Deposit (as stated in our University's Student Rules and Regulations booklet or other fees documents supplied to the Student and as reviewed and revised each Academic Year) and all other fees and expenses (some of which may be subject to a separate agreement) are paid in each Academic Year of the Course. Unless the University agrees otherwise in writing the Fees should be paid at the beginning of the Academic Year, whether directly by the Student, or on the Student's behalf by a third party (such as a relative, employer or other sponsor). An 'Academic Year' shall mean the yearly period of the Course, the dates of which shall be notified to the Student by the University.

2.2 The payment of any sums intended to be in respect of Fees by or on behalf of the Student does not in itself indicate the existence of a contract between the University and the Student which contract shall only come into being when the University has given notification of acceptance of the Student upon a Course.

2.3 If the Student is studying on a Course which lasts for one Academic Year or less the Student must ensure that the Tuition Fees are paid by the first day of the Course, subject to Clause 3.1.

2.4 If the Student is studying on a Course which lasts for more than one Academic Year, the Student must ensure that in each Academic Year the Tuition Fees are paid when registering on the Course in each Academic Year, subject to Clause 3.1.

2.5 All payments made through this Online Payment Facility must be made in £ Sterling. Any currency conversion costs or other charges incurred in making the payment or in processing a refund shall be borne by the Student or the third party making payment, and shall not be deductible from the Fees due to the University.

3. Payment by instalment

3.1 Conditions 2.4 and 2.5 above shall not apply if the University has agreed in writing that any alternative arrangement for the payment of the Fees will apply to the Student (including payment of the Student's contribution by instalments).

3.2 Where an instalment arrangement is set up to make payments from a credit/debit card account, the University will notify the Student, or the third party making payment, of the dates on which instalment payments will be claimed, and the amounts of those instalments, at least 5 working days before the first instalment is due.

3.3 Payment of Fees by a person or organisation other than the Student does not constitute a contract for the provision of a Course between such person or organisation and the University.

4. Refund of Fees

4.1 If the Student leaves the University before they complete their Course any entitlement to a refund of Tuition Fees will be as determined in the conditions on which the University place was offered to the Student.

4.2 Such refunds only apply to the Tuition Fees paid in respect of the Academic Year in which the Student leaves and refunds will be made within 31 days of the date when the University considers the Student to have left the University. For the avoidance of doubt, nothing in this Clause 4 shall require the University to refund the Fees (or part thereof) unless such Fees (or part thereof) have previously been paid.

4.3 Entitlement to a refund of Accommodation Fees will be determined in the Accommodation Terms and Conditions to be signed by the Student on acceptance of University or University-arranged accommodation.

4.4 In the event that any payment of Fees is to be refunded (either fully or in part) the University will endeavour to make the refund to the card account or bank account from which the refundable payment was made. If, for reasons beyond the University's control, refund cannot be made to the originating card/bank account, the refund will be made to the Student.

5. Failure to pay the fees and other amounts

5.1 If the Fees due from the Student remain unpaid for more than 14 days after the date when they are due the University shall be entitled to charge a fee as determined by the Rules, Regulations and Procedures for Students.

5.2 If the Fees and any other amounts due to the University remain unpaid 14 days after the date they are due, including Fees payable under an instalment arrangements established by a third party, the University shall be entitled to take legal action against the Student to recover the debt and may exclude the student from the University and withhold certificates, as stated in the Rules, Regulations and Procedures for Students.

5.3 Payments made by or on behalf of a Student shall go towards settlement of any current debt with the University before being applied to the settlement of any subsequent debt.

5.4 The University shall have the right to levy an administration charge (level of which will be published annually by notice) in the event of a failed instalment payment unless an agreement has been made in writing prior to such failure with the University's Credit Control section. Liability for payment of such administration charge shall rest with the Student.

6. Security

6.1 All payment details which are entered through this payment gateway are encrypted when the Student, or third party making payment, enters them. The site is secure using 128 bit encryption to offer secure communications by encrypting all data to and from the site.

6.2 The University shall not be liable for any failure by the Student or third party making payment of Fees to properly protect data from being seen on their screen by other persons or otherwise obtained by such other persons, during the Online Payment process or in respect of any omission to provide accurate information in the course of the Online Payment process.

7. Data Protection

7.1 The University will be entitled to use information given during the Online Payments process for the following purposes:

• Students: for registration and statistical purposes
• Third parties making payment on behalf of the Student: for University marketing purposes only. Personal information will not be passed to third parties.